I have been explained a striking concept with simple words and I’d like to share that with you. It is not new but terribly true. It is about Stakeholder management.
As a project Manager you have to ensure that your project’s work is done. Say the project scope of work is the volume, the bag represented below:
You will need to have people working for your project to fulfil the work. You can represent them by sand grains. So the project is done once the bag is full:
The thing is: in order to fulfill your project the sand is not enought to fill the bag completely. The scope of work alose requires involvement from other departments, the customers, and your boss. Those key players all are necessary to the success of your project. The problem is that if you involve the key players too late, you may not manage to fit them all in your bag: they are the “big stones”:
The idea is to get the big stones in the bag as soon as possible, then you can have the sand fill the remaining space in the bag. Good thing is that you might actually need less sand to fill the bag, that means less work so savings! In other words you have better get onboard the key players right at the beggining and only then start to have work done by the team members. As below:
The idea here is to involve the powerful stakeholder first, the ones who have a big impact on your project. Then you can involve your team ans get the work done.
Thank you Raùl for this nice story telling