That’s an easy article to write, just express what you see bad happening in your organisation. What about solution ? we will refer to the PMBoK
References :PMI : www.pmi.org
It normally describes the core processes in Project Management, such as Monitor and Control Change or Create WBS.
They are divided into:
- Five process groups:
- Monitoring and Controlling
- Nine knowledge areas:
- Project Integration Management
- Project Scope Management
- Project Time Management
- Project Cost Management
- Project Quality Management
- Project Human Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Communication Management
Process: identify stakeholders and Plan Communication.
Know your interfaces !
Project Management is relying on several other departements to achieve specific tasks. These entities or people are rarely deeply involved in your project. Therefore, good communication is essential to achieve effective coordination. Loose communication can lead to the following coordination issues:
- Misunderstanding in the project objectives/Workpackage objectives in both ways
- Lower commitment toward your project. In case of multi-tasking, your project won’t be prioritized
Typical mistakes to avoid:
- Missing to identify some stakeholders right at the beginning of your project and assess the information to be exchanged. Let’s say you didn’t identify some procurement interface and forgot to flow down your project specific requirements ?
- Do not assume that departments are committed to your project. You are the one-among-many manager asking for your priorities to be addressed. Communication is the best way to address it. Communicate regularly with your internal suppliers or partners. Get them remember your deadlines, your requirements and their responsibilities.
- Over communicate: Reporting is waste per definition. Plan your communication targetting efficiency. Your job is to manage your project, not to talk about it.
- Cost Management
Process : Control Cost
DO not rely on your organisation to control the cost for you.
At best there will be a Financial Control of a portfolio of project where yours belong. Management will ask for your gross margin at the end of the year. But when it is down to following up your cost, if you don’t do it – no one will.
- Scope Manangement
Process: Create WBS
There are some rules on creating the WBS and it is worth spending time thinking about your WBS before it is too late in you project. On Financial aspect, if you haven’t got a clear WBS structure, it will be difficult to perform your cost management and check were you are with regards to your workpackage completion. On a Scheduling perspective, it is the same problem. If you haven’t divided your workpackage adequately, the schedule control, metrics on your WP will be artistic.
The rules to create a WBS are everywhere (from where to start, where to stop…).
Does it make sense to have a Product Assurance Workpackage knowing that only one person will use it ? and will use it to look after the products located in the other workpackages !